Page 14 - New England Condominium July 2019
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14 NEW ENGLAND CONDOMINIUM   -JULY 2019   NEWENGLANDCONDO.COM  Make your next capital   project a success.  Rebates, incentives and financing   options are available to help you:   •   Lower operating costs   •   Reduce energy usage  •   Enhance building performance  •   Increase property value  Learn more and apply today.  CT:   877-WISE-USE       MA:   800-594-7277   CT:  MA:  Conducting Better   Meetings  Best Practices for Saving Time and Getting   Things Done  BY MIKE ODENTHAL  BOARD OPERATIONS  R  esidents  in  co-op,  condo  and  HOA   communities are frequently quite   busy. Boards consist of elected volun-  teers who nearly always have other jobs and  mon Interest Ownership Act, which governs   lives. So while a professional management  both board meetings and unit owner meet-  company can relieve much of the day-to-day  ings. The Act requires that a board must hold   operational stress of running a multifamily  at least two board meetings per year at a place   community, no decision can be made with-  out those board members coming together to  to unit owner meetings, the Act only requires   represent the interests of their neighbors.   This is why regular board and community  tant to carefully review the association’s gov-  meetings are essential. For one, they’re usually  erning documents, as those might mandate   mandated by law. The specifics may vary by  that more meetings be held than the statutory   region, but it's safe to assume that an annual  minimum.   meeting of owners or shareholders and sev-  eral other gatherings of board members are  meetings to be provided to residents at least   statutorily required. But meetings shouldn't  five days in advance of a meeting. Some   be just another administrative box to check:  agenda items require 10 days’ notice, such   they should be efficient, well-organized fo-  rums for conversation between an association  lations. The Act also allows the board to set   and its leadership where questions are ad-  dressed; needs are discussed; and action plans  board follows this schedule, it need not pro-  laid out that are understood by all parties in-  volved. Communication is key to community,  make the agenda available to owners at least   and so a board that acts in an opaque, closed-  off manner can only bring headaches on itself   down the line.   New England Condominium   spoke with a  less than 10 and no more than 60 days prior   number of attorneys from different states to  to the unit owner meeting. In most cases, a   outline the legal requirements for association  notice of meeting need only include the date,   meetings, as well as their personal recom-  mendations for best practices to keep those  Act, notices may be sent via hand delivery to   meetings smooth, productive and brief.  Charles A. Ryan, an attorney at Pilicy &   Ryan, a law firm in Watertown, Connecticut  “In Connecticut, we’ve adopted the Com-  convenient to the community. With respect   one meeting per year. However, it is impor-  “The  Act  also  requires  notices  of  board   as amendments to bylaws or rules and regu-  a fixed schedule for meetings. So long as the   vide additional notices. However, it must   48 hours prior to the meeting.   “Additionally, the Act mandates that no-  tices of unit owner meetings be provided no   time, location, and agenda. According to the   each unit owner, or by USPS; commercially 

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