Funding Your Reserves Banking Against Surprises

Bill and Martha Jensen bought a new condominium in Brockton in 1995 and lived there for 19 years. In 2014 they sold the unit to Max and Rita Diaz. A year later, the condominium association’s board of directors voted to replace the building’s roof and imposed a special assessment to pay for the project. “That’s not fair,” the Diaz’s complained, insisting that they shouldn’t have to pay the full assessment to replace a roof that sheltered the Jensens for 95 percent of its life. 

It wasn’t fair—but major components and systems don’t last forever, and big assessments are what happens when a board doesn’t set aside funds on a regular basis to update those components and systems. 

“The number one mistake a board can make is characterizing such things as future expenses,” says Robert Nordlund, founder and CEO of Association Reserves, Inc., a Calabasas, California-based, reserve study firm with clients in every state. 

“It’s human nature to worry about future things at a future time,” he explains, “but if you characterize reserve expenses as offsetting ongoing deterioration, the future takes care of itself. Associations that don’t pay this ongoing bill doom themselves to deferred maintenance, special assessments, and declining property values.”

What Deserves Reserves

Nordlund says that for an item to warrant reserve funding, it must be a common area maintenance responsibility, exceed a minimum threshold cost, and have a limited and predictable useful life.


Related Articles

Underfunded Reserves

The Dangers of Running Short

Elevator Refurbishment

Managing a Major Service Disruption

Elevator Repair and Replacement Projects

Maximizing Safety, Minimizing Disruption

Maintenance Charge Increases

When, Why, and How to Raise Monthly Fees

Capital Improvements

Getting Financing and Board Approvals

Inadequate Reserves

The Risks of Not Keeping Up



  • Great article but one unfortunate miscommunication should be noted. Typical Reserve contributions are 15-40% of an association's total budget, so associations that only fund to the FHA "10% of budget" level will regularly find themselves underfunded.