Serving on a community association board is a big responsibility, but surprisingly, many board members and unit owners don’t fully understand the rules and requirements of the board meetings themselves.
And even more surprisingly, many are unaware of the number of board meetings required each year.
“As a matter of reality, it’s very common that a state statute or condo documents will require at least one open meeting a year for an annual meeting,” says Gary Daddario, an attorney with Perkins & Anctil PC in Westford, Massachusetts, who is licensed in New Hampshire as well. “Beyond that, you look to the condo bylaws to see what is necessary. We see everything from two meetings a year, to a meeting every quarter to a meeting every month.”
Requirements vary from state to state and association to association, based on the particular condominium documents involved.
“In other states there may be stated requirements, but in Massachusetts what is required is set forth only in the condominium bylaws, which may differ from association to association,” says Henry Goodman, a partner in the Dedham, Massachusetts-based Goodman, Shapiro & Lombardi, LLC, which also has offices in Rhode Island. “However, generally one sees a requirement in the bylaws here for at least monthly meetings and more if the board so decides.”